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The release of the iPad this week may bring the long-expected replacement of the paper-bound lab notebook by electronic notebooks one step closer. But are scientists, particularly PIs, comfortable with electronic lab notebooks?
The rise of the tablets
The concept of an electronic lab notebook isn’t anything new, and even the idea of implementing it on a tablet PC has been around for a while. However, as of six months ago, the only tablet PCs widely available were specialized laptops, with a swiveling touchscreen displays. The current crop of tablets, be it Apple’s iPad, Microsoft’s Courier, or any of the other offerings, brings us a lighter, cheaper, more ‘handle-able’ computer that many of us could see sitting beside us at the bench. The power of these machines is diminished compared to the specialized laptops, generally speaking, but still more than enough for the task. So will these technical advances usher in the demise of the paper notebook? It may depend on the software, and our expectations of it.
Physical versus electronic
The advantages of an electronic lab notebook are obvious:
The advantages of a paper notebook are fewer but significant:
Moving towards a universal format
Some of the electronic lab notebook programs out there have recognized that proprietary file formats worry scientists, and are moving towards more universal formats. The most popular choice seems to xHTML. This seems the logical choice – it can be read by many programs including the handful of web browsers out there. It can certainly handle images, movies, graphs, and even link to particular files when proprietary programs are required to look at the data (sequencing chromatograms, for example). And while it may evolve, the world is invested enough in it to give it the best chance of survival.
How rigorous do you need to be?
This may be controversial, but in an academic lab you may not be as worried about making patent lawyers happy as in industry. I know that academic labs patent things, and that rigorous dating and witnessing of lab notebooks can be important for other reasons, but the truth is that many labs are already violating these rules with their current paper-based system. Here is the range of paper-based notebook rigorousness that I’ve seen in academic labs:
Actually, I lied. Even though 1 is the most proper (rigorous) way to keep a lab notebook, I have never seen a lab that handled their notebooks this way. I’m certain there are some that do, but I haven’t seen it myself. I’ve seen some labs which function with system 2, and most that I’ve seen use system 3. System 3 works great, but only if you trust the scientist that created it. So if your lab is using a relaxed paper-based lab notebook system, do we really need to get caught up in this aspect of the security of the electronic lab notebook?
How does free sound?
With the introduction of the new tablets, developers are creating a number of programs that we haven’t really seen before: journaling programs. These programs, in broad brush-strokes, are intended for people to use to record their thoughts, insert images, and link to other files (or web pages). Do these parameters sound familiar? While they certainly don’t offer all the features of commercial electronic lab notebook programs, they do 95% of what most of us would want them to do, and they are essentially free. (If you want an example, check out this video.) Alternatively, with a little work you can use a program you’re already familiar with – Word or an equivalent – to set up your own HTML based electronic lab notebook. These programs would have the lowest form of dated security, consistent with system 3 described above, but you can’t beat the price.
I would love to hear your thoughts. Do any of you work in a lab that uses an electronic lab notebook? What system do you use, and how do you like them? How long do you think it will be before we are all using electronic lab notebooks?